VILLAGE OF EVENDALE
PLANNING COMMISSION MEETING MINUTES
March 17, 2009
EVENDALE MUNICIPAL BUILDING
The regular January meeting of the Evendale Planning Commission (EPC) was called to order by Chairperson Dick Shaffer at 6 PM on March 17, 2009. Attending were EPC members Doug Lohmeier (Council Representative), Rob Adams, Dick Shaffer, Susan VanAmerongen, and Dan Frank. Supporting the EPC were James Jeffers (Village Engineer), Kathy Farro, James Dobrozi (Architectural Review Board Member) and Ralph Terbrueggen (Architectural Review Board Member).
Public Hearing:
1. Sluggers Café, Sports Plus, 10765 Reading Road - Conditional Use Permit for outdoor dining
No comments received
A motion was made by and Doug Lohmeier seconded by Rob Adams to close the public meeting.
The motion passed by a 5 yes 0 no vote.
New Business:
1. Sluggers Café, Sports Plus, 10765 Reading Road - Conditional Use Permit for Outdoor Dining
Mr. Doug Zang, partner with Sluggers Café, presented information to add outdoor dining in front of the café. Upon reviewing the plan, it was determined that the applicant needed to provide more accurate drawings in relation to where the fence and outdoor dining area is to be located and to meet with Pam Morin about meeting with the ZBA. Items of note: The fire marshal requires that there be a gate in the fence area; the pickets of the fence are 2 7/8” apart and that the fence will be permanent and is white vinyl; there will be a seating capacity of 50 seats.
2. Security Holding Group, LLC; Evendale Commons Business Park - Area “c-4” Design Review
Mr. William Korte, Security Holding Group, LLC; Mr Len Bonomini, KBA Architects; Brian Goubeany, JMA; Pam Simmons, Green City Resources; and Mr. Joe Trauth, attorney with Keating Muething & Klekamp PLL; presented the site plan and building elevations. Mr. Korte informed the commission of the shuttle service, it will be a 6 passenger, Econo-van with scheduled pick-ups, the van will be located on site and May make extra runs. Mr. Korte also informed the commission that there will be 6-7 interview rooms and the entrance will have a vestibule.
Mr. Len Bonomini provided additional studies of the building along with color samples. It was determined through the commission to use 4 dormers; hardiboard, brick and stone on the front facade and 40 year asphalt shingles on the roof. The commission also approved the color sample board that was presented.
Mr. Brian Goubeany stated that the parking size was now at 10 x 20 and that they added 2 additional handicap parking spaces; there are still 70 total spaces. Mr. Goubeany also rotated the dumpster location.
Ms. Pam Simmons noted that they plan to register the project with the National Wildlife Habitat and that this would not affect what type of building can be placed on the site.
The landscape plan was acceptable by Ralph Terbrueggen.
Mr. Joe Trauth stated that 95% of business is done by phone or the internet and that due to some restrictions on homeland security, there would not be an interior floor plan presented.
Doug Lohmeier; on behalf of C.I.C, Council and Planning Commission, stated the frustration with Anchor properties on the process that this project took.
A motion was made by Susan VanAmerongen and seconded by Rob Adams to approve the plan with the above mentioned conditions.
The motion passed by a 5 yes 0 no vote
3. Proposed text amendment to Chapter 1263 - Cellular or Wireless Communication Towers and Systems
Kathy Farro provided a draft with updated verbiage of the section. Dick Shaffer asked Kathy to pose this statement/question to Tim. Can we put in this section for applicants to get FAA approval prior to coming to the EPC?
Rob and Dick would also like us to explore Section 1263.09 (a) (2). These items will be discussed during the next meeting.
Old Business:
1. Arcadia Communications, 10209 Plainfield Road, Rest Haven Memorial Park - Wireless Communication Facility
Mr. Joe Trauth, attorney with Keating Muething & Klekamp PLL clarified the information that was in a letter to Tim Burke. Planning commission requested copies of all approvals and would still like to know how many cricket subscribers are located within the area and how many complaints there have been about the service.
Internal Business:
1. Report from Village Engineer
James Jeffers updated the EPC on the intersection of Glendale Milford and Reading Road. The lights on the northbound side of Reading Road have been shifted. The re-pavement of the intersection has gone out to bid.
2. Approval of Minutes - February 17, 2009
One correction was noted on the dates, to say 2009 and not 2008.
A motion was made by Susan van Amerongen and seconded by Rob Adams to approve the EPC minutes from February 17, 2009.
The motion passed by a 5 yes 0 no vote
On a motion to adjourn the meeting by Rob Adams and seconded by Susan van Amerongen, the meeting was adjourned at 7:35 PM by a 5 yes 0 no vote.
The next regular meeting is scheduled for April 21, 2009 at 6:00 PM.
Dick Shaffer
Chairperson, Evendale Planning Commission
Attest: Dan Frank
Secretary, Evendale Planning Commission
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